ROC Weekly Management & Mindset Segment

Things to Consider When Implementing an EMR for your Rehab Center and List of Options

EMR (electronic medical records) systems can be incredibly beneficial to your rehab center as they automate work processes and streamline communication between patients and clinicians, saving time and money. They can help you digitally store patient treatment records, charts, and test results, allowing for easy access, management, and retrieval of patient data. These systems also can provide comprehensive patient history, reduce charting errors and paperwork costs, and enhance the operations of your facility.

Things to consider before implementing an EMR

Before you choose an EMR for your business, consider your needs and the offerings and requirements of each system. Here is a list of questions you can ask to help ensure you make an informed decision:

• What does the system cost?

• Are there customized plans?

• Does the offering meet your needs?

• Does the application provide secure cloud storage?

• What are the compatibility requirements?

• Does the app function without an internet connection?

• What data encryption level does the solution offer?

• Is the platform mobile-friendly?

• Does the software fulfill HIPAA regulatory requirements?

EMR providers to consider

Here is a list of EMR providers for you to consider for your drug and alcohol rehab center:

TheraNest

The TheraNest platform can help you streamline daily operations through management, scheduling, billing, and reporting modules. Clients can submit and sign forms electronically and files are saved on a secure server, reducing the risk of data breaches. 

Benefits

• Mobile: Create treatment plans and view appointments, access and pre-select DSM-5 and ICD-10 diagnostic codes, and sign documents electronically.

• Notes Management: Create and store therapy notes, approve, deny, and co-sign forms, and export documents to PDFs.

• Unlimited User Accounts: Add infinite users, such as therapists, students, educators, interns, front-desk staff, and billers.

• Deploy in the Cloud: Store and access documents and automatically perform multiple data backups to avoid losing essential files.

• Send Appointment Reminders: Send appointment reminders through voice calls, SMS, or email, and set up automatic reminders to notify employees about client responses.

• Receive Payments: Patients can pay online using debit or credit cards and save card information.

• Store Document Drafts: Documents not saved or exported get moved to the draft folder.

• Reduce Medication Errors: Access clinical documentation through patient charts.

CounSol

The Counsol platform provides tools and features to aid workflows, reporting, and analytics. Medical records and documents can be accessed remotely and patients can look up their medical information, receive updates, and communicate in real-time with their clinicians.

Benefits

• Customize Forms: Create intake forms, practice terms, and policy agreements, and allow clients to fill them online.

• Synchronize Calendars: Calendar integration with your own device.

• Hold Group Sessions: Schedule sessions and set the duration, location, time, and size of the group. Patients can view and register for meetings.

• Deliver Birthday Notifications: Keep track of upcoming birthdays and create and send custom birthday messages to clients through email.

• Send Appointment Reminders: Automatically notify clients 24, 48, or 72 hours prior to their appointment through text, email, or phone.

• Simplify Communication: Send messages to clients about their sessions or payment statuses.

TherapyNotes

Some features of TherapyNotes include scheduling and to-do notes, billing, claims management, documentation, patient portal, and technical support. You can also track clinician schedules, patient appointments, and billing. TherapyNotes comes with 24/7, unlimited technical support.

Benefits

• Deliver Appointment Reminders: Notify patients about upcoming sessions through text, email, or phone call.

• Access Automated Modifier Codes: Set default modifier codes for services, multiple practice locations, and billing setting override.

• Create a Paperless Environment: Automatically scan information for claim generation. Track claim statuses and receive alerts through a to-do list.

• Regulate Health Submission Compliance: Helps you comply with regulations and state-organized health information exchanges.

• Customize Brand Appearance: Customize the client portal with your own logo, welcome message, and color scheme.

• Record Diagnoses Quickly: Enter DSM-5 or ICD codes into the search box to see a list of suggested matches.

• Speed Up Note-Taking: Pre-built notes templates to record information. When you start a session, the application generates a to-do list item to create corresponding progress notes.

Kipu 

Kipu offers chart management, physician dashboard, patient portal, report management, tracking, and workflows. Charts, forms, and notes are stored at a centralized location, which can be accessed from anywhere with customized user access permissions. Any access and change to all data points are tracked to ensure complete accountability. The software also keeps track of pending items and to-do lists.

You can easily integrate medical and administrative models and reliably manage all aspects of care. The platform also offers lab integration, HIPAA compliance, elimination of paperwork, document management, occupancy management, data entry optimization, and signature capture.

SimplePractice

This platform helps in handling scheduling, patient rooming, reporting, e-claim filing, and patient messaging. Send intake forms via the client portal and use customizable templates to record patient notes and create treatment plans to help assess, diagnose, and monitor the severity of a disorder.

Benefits

• Deliver Patient-Centered Care: Clients can check availability and request appointments directly and submit intake and consent forms via the patient portal.

• Remain Mobile: Compatible with iPhone and Android devices.

• Send Reminders: Send reminders to clients through text, voice, or email. Patients can reschedule or cancel appointments with just a few clicks.

• Streamline Daily Tasks: Manage all your operations from a single system and access a built-in library of over 1,000 treatment plans to avoid diagnostic errors.

• Receive Paperless Payments: Clients can make quick payments using credit card processing functionality and enroll in autopay to help speed up financial processes.

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